Sound familiar?
What this actually fixes.
Each one raised by hand on a different day; the cash arrives whenever it arrives.
Which phase was invoiced, which was paid, what the estimate said — three documents, one guess.
The account manager doesn't want to sour the relationship; finance doesn't know the client. Nobody chases.
What's included
Built for how an agency business runs.
Retainers on schedule
Recurring invoices per client, generated and sent on the day.
Milestones from the estimate
Accept the estimate; invoice each phase from it.
Pay link on every invoice
Card or mobile money; marked paid when it clears.
Reminders on approval
Friendly → overdue → final, drafted per invoice, sent on the account owner's yes.
Aging by client
0–30 to 90+ per client, with the top balances first.
Client records
Retainer terms, contacts, history — one record per client.
Expenses per project
Pass-through costs logged and billed.
Tax and multi-currency
Rates per line; invoice in the client's currency.
The AI team's skills
What it actually does for an agency business.
Every proposal waits for your approval. Nothing is sent, charged or changed on its own.
What it watches, in your own data
Snapshot: drafts, unpaid invoices and amount, overdue invoices and amount, due in the next 3 days.
Open invoices past their due date — client, balance, days overdue, current reminder level, pay link.
Open invoices due within 3 days — a friendly heads-up avoids the chase.
Invoices written but never sent — money waiting on a click.
Reminders already sent (level, date, amount claimed) — so nobody is chased twice in a week.
What it proposes — you approve
Finds an invoice written but still sitting in draft and sends it to the client, with your approval.
Drafts the reminder at the right level — friendly, then overdue, then final — and sends it once you approve.
Day one
You are not starting from an empty screen.
Every one of these already works the moment your agency app is live. The list on the right is the whole of what's left for you.
Already built for you
- ✓Invoices with numbering, tax and PDF
- ✓Pay link — card and mobile money
- ✓Three-level reminders on your approval
- ✓Aging report and revenue reports
- ✓Recurring invoices
- ✓Estimates
- ✓Client records
- ✓Expenses and time tracking
- ✓Billing agent team
- ✓Login & roles
- ✓Hosting & your own URL
- ✓Works on phones
You only configure
- Your business name and currency
- Your payment terms
- Your clients (import a spreadsheet)
- Your payment provider (Stripe or mobile money)
- What needs your approval
- An email key for sending from your own address (optional)
That's the whole setup. Everything else is already running.
Before you launch
Run it with confidence.
The live demo shows the product. These are the practical answers before you put real customers and payments behind it.
Your own URL and database. Platform hosting is in Germany.
Sensitive messages, payments and changes wait for your approval.
Export and account deletion are available from Settings.
Payment and messaging options vary by OS; verify them in the live demo.
Contact the team when you need help.
Your day in Autoflowly
See the workflow before you launch.
A customer request moves through your business in one connected flow, with the owner approving the important steps.
01A customer reaches you↓
A new enquiry or booking arrives for your agency business.
02Autoflowly captures the details↓
The AI receptionist records the request, customer, service and preferred time.
03Your system takes the next step↓
Availability, pricing, deposits, quotes and follow-ups use the same business data.
04You stay in control↓
Anything sensitive waits in your inbox for approval before it is sent or changed.
05The customer gets an answer↓
The booking, payment request or update is sent, and the activity stays in your records.
One connected flow, from the first customer message to the owner's control center.
Your AI staff
The software comes with a team.
They work your message channels and your data, and propose actions you approve from your phone. Nothing risky goes out without a human yes.
Drafts the reminder with the right tone for the account.
Heads-up before retainers fall due.
Catches milestones reached but not invoiced.
Receivables by client every morning.
Approvals, and the record of what your team actually did, live in the app. Get the Autoflowly app →
Make it smarter
It gets better when it's connected.
On its own it answers. Connected to your bookings, customers and job records, it can actually do the thing being asked for.
How it works
Live demo today, your own system today.
Open the live demo
It's already running with demo data. Click through it like an agency would — no signup, nothing to install.
Launch your own copy
You get your own deployment with its own database and URL, seeded and ready to use rather than empty.
Describe what to change
Your services, prices, branding, stages and rules — described in plain language and applied to your copy.
Common questions
Questions worth asking.
Can each client have its own payment terms?↓
Yes — terms, currency and preferred payment method live on the client record and flow to every invoice.
Who approves the reminders?↓
Whoever owns the account — approvals land on the owner's phone and can be delegated by role.
Can we invoice in the client's currency?↓
Yes; currency is per client and per invoice, with the pay link priced in it.
Features shown reflect the current platform. The live demo always shows what's deployed today.
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